How to Record Credit Card Cash Back Rewards in QuickBooks?

  • If you're a proud owner of a credit card, chances are you've earned some cash-back rewards by now. While it's exciting to receive these rewards, recording them in your financial records can be quite confusing. Do you categorize them as income or expenses? How do you make sure they don't throw off your financial statements? Well, fear not! In this blog post, we'll guide you through the process of recording credit card cash-back rewards in QuickBooks and help keep your books organized and accurate. So let's dive right in!

    What is Credit Card Cash Back Reward?

    Credit card cash-back rewards are incentives given by credit card companies to their users in the form of a percentage of the total amount spent on eligible purchases. These rewards can be redeemed for statement credits, gift cards, or merchandise.

    The amount of cash back you receive depends on your credit card's terms and conditions. Some cards offer flat-rate cashback rewards while others have tiered rates depending on the category of purchase. For instance, a card may offer 1% cash back on all purchases but 3% on grocery store expenses.

    Cashback rewards can add up quickly over time and provide an excellent opportunity to save money or reduce your balance owed. However, it's important to keep track of them correctly in your financial records so that they don't skew your budgeting efforts or misrepresent your income/expenses at tax time.

    In the next section, we'll explore how you can properly record these rewards in QuickBooks and ensure that they're accurately reflected in your books without any confusion.

    How to Record Credit Card Cash Back Rewards in QuickBooks?

    Credit card cash-back rewards are a great way to earn money while you spend. However, recording them in QuickBooks may seem confusing at first. The good news is that it is actually quite simple and can be done in just a few steps.

    Firstly, you need to know how to categorize cash back rewards in QuickBooks create an income account for your cash-back rewards. You can do this by going to Lists > Chart of Accounts and clicking on New Account. Choose the Income type and name the account something like "Cash Back Rewards."

    Next, when you receive your credit card statement with the cashback reward included, record it as a deposit in QuickBooks using the new income account you created.

    To do this, go to Banking > Make Deposits and select the bank account where the reward was deposited. Enter the amount of the reward under Received From and choose your newly created income account from Account.

    Save your transaction and you're all set! Your cash-back rewards will now show up as income in your financial reports.

    Recording credit card cash-back rewards in QuickBooks not only helps keep track of your finances but also provides accurate information about how much money is coming into your business through these incentives.

    Pros and Cons of Recording Credit Card Cash Back Rewards in QuickBooks

    Recording credit card cash-back rewards in QuickBooks can have its advantages and disadvantages. Let's take a closer look at the pros and cons.


    Firstly, recording these rewards as income in your books can provide a more accurate picture of your business finances. This additional income can help offset other expenses or boost your bottom line.

    Secondly, it allows you to easily track how much you're earning from credit card companies. This information is helpful when evaluating which cards are providing the most benefits for your business.

    Thirdly, QuickBooks makes it easy to categorize these rewards under their respective expense accounts so that they don't get confused with actual revenue earned from customers.


    On the downside, recording cash-back rewards may create confusion during tax season if not done correctly. It's important to consult with an accountant or bookkeeper on how best to handle this situation.

    Also, some business owners may find it time-consuming to record every small reward earned from various credit cards used for purchases.

    There is also the risk of accidentally double-counting income if both the purchase amount and cash back reward are recorded separately in QuickBooks without proper attention paid to reconciling them accurately.

    While there are definitely advantages and disadvantages associated with recording credit card cash-back rewards in QuickBooks, weighing up these factors will allow you to make an informed decision about how to categorize credit card payments in QuickBooks and know what works best for your particular business needs.

    Alternatives to Recording Credit Card Cash Back Rewards in QuickBooks

    While QuickBooks can be a great tool for managing your finances, there are other alternatives to recording credit card cashback rewards. One alternative is to track these rewards through the credit card issuer's own website or app.

    Many credit cards offer tools that allow you to see how much cash back you've earned and when it will be credited to your account. By using this feature, you can keep track of your rewards without having to manually enter them into QuickBooks.

    Another option is to use a separate spreadsheet or financial tracking tool specifically for tracking cash-back rewards. This allows you to keep all of your reward information in one place and easily calculate the total amount earned over time.

    If you do decide to record cash-back rewards in QuickBooks, make sure that they are properly categorized so that they don't affect your overall financial statements. You may also want to consider setting up a separate account or category specifically for these types of rewards.

    Ultimately, the best approach will depend on your personal preferences and financial goals. Consider trying out different methods until you find one that works best for you!


    Recording credit card cash-back rewards in QuickBooks desktop 2023 can be a great way to keep track of your business’s finances and maximize your rewards. By following the steps we’ve outlined, you’ll be able to accurately record these transactions and ensure that you’re getting the most out of your credit card rewards program.

    However, it’s important to weigh the pros and cons before deciding whether or not to record these transactions in QuickBooks. And if you decide against it, there are plenty of alternative methods for tracking your cash-back rewards.

    Remember that every business is unique, so what works for one may not work for another. Ultimately, it’s up to you to determine what system will best serve your needs and help you achieve financial success. With careful consideration and attention to detail, you’ll be well on your way!